Template · Volunteering
Document checklist: Event volunteers
Who asks whom: The organiser to volunteers
4 documents2 to signPremium
Included in the paid plans, or €2.90 once on the Free plan.
The 4 documents to request
- Volunteer agreementDocument or photo (PDF, JPG, PNG, HEIC, WebP) · To sign
- What T-shirt size and which time slots?Written answer
- Image rights consentDocument or photo (PDF, JPG, PNG, HEIC, WebP) · Ready to sign
- Who should we contact in an emergency?Written answer
Documents to sign
- Volunteer agreement: To sign by hand, then send as a photo or PDF.
- Image rights consent: Document provided by Please Send It in your name, ready to sign: signed online with a paid plan, otherwise printed, signed and sent back.
How it works
- List the documents you need, and their format. With this template, the list is already done.
- Add the people. Everyone sends the same thing, or each their own.
- Set the deadline and how often to remind them. Done.
Everyone gets a personal link by email or text message. No account to create, no app to install: they snap their document with their phone. Invitations and reminders go out between 9 am and 7 pm (Paris time), never on Sundays or public holidays, and stop as soon as the person has sent everything.
Frequently asked questions
Which documents should you request (event volunteers)?
This template lists 4 documents: volunteer agreement, what T-shirt size and which time slots?, image rights consent, who should we contact in an emergency?. 2 of them must be signed.
Do the people need to create an account?
No. Everyone gets a personal upload link by email or text message, with no account to create and no app to install.
Can I change the list?
Yes. Before sending, you can add, remove or rename a document, and change its format or its instructions.
Is this template free?
This template includes a document ready to sign, provided by Please Send It. It is included in the paid plans, or costs €2.90 once on the Free plan.
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Ready to send it?
Included in the paid plans, or €2.90 once on the Free plan.
Updated on September 30, 2026