Template 路 HR and onboarding
Document checklist: Employee offboarding
Who asks whom: HR to the departing employee
3 documents2 to signFree
Free. You can change everything before sending.
The 3 documents to request
- Equipment return formDocument or photo (PDF, JPG, PNG, HEIC, WebP) 路 To sign
- Final pay receiptDocument or photo (PDF, JPG, PNG, HEIC, WebP) 路 To sign
- What is your new address?Written answer
Documents to sign
- Equipment return form: To sign by hand, then send as a photo or PDF.
- Final pay receipt: To sign by hand, then send as a photo or PDF.
How it works
- List the documents you need, and their format. With this template, the list is already done.
- Add the people. Everyone sends the same thing, or each their own.
- Set the deadline and how often to remind them. Done.
Everyone gets a personal link by email or text message. No account to create, no app to install: they snap their document with their phone. Invitations and reminders go out between 9 am and 7 pm (Paris time), never on Sundays or public holidays, and stop as soon as the person has sent everything.
Frequently asked questions
Which documents should you request (employee offboarding)?
This template lists 3 documents: equipment return form, final pay receipt, what is your new address?. 2 of them must be signed.
Do the people need to create an account?
No. Everyone gets a personal upload link by email or text message, with no account to create and no app to install.
Can I change the list?
Yes. Before sending, you can add, remove or rename a document, and change its format or its instructions.
Is this template free?
Yes. The template is free, and so is the Free plan: one request at a time, 5 people, email reminders.
Similar templates
Ready to send it?
Free. You can change everything before sending.
Updated on September 30, 2026