Template · Local authorities
Document checklist: Municipal hall rental
Who asks whom: The town hall to the applicant
4 documents1 to signFree
Free. You can change everything before sending.
The 4 documents to request
- Room use agreementDocument or photo (PDF, JPG, PNG, HEIC, WebP) · To sign
- Liability insurance certificateDocument or photo (PDF, JPG, PNG, HEIC, WebP)
- Proof of addressFor the resident rate.Document or photo (PDF, JPG, PNG, HEIC, WebP)
- How will you pay the deposit?Written answer
Documents to sign
- Room use agreement: To sign by hand, then send as a photo or PDF.
How it works
- List the documents you need, and their format. With this template, the list is already done.
- Add the people. Everyone sends the same thing, or each their own.
- Set the deadline and how often to remind them. Done.
Everyone gets a personal link by email or text message. No account to create, no app to install: they snap their document with their phone. Invitations and reminders go out between 9 am and 7 pm (Paris time), never on Sundays or public holidays, and stop as soon as the person has sent everything.
Frequently asked questions
Which documents should you request (municipal hall rental)?
This template lists 4 documents: room use agreement, liability insurance certificate, proof of address, how will you pay the deposit?. One of them must be signed.
Do the people need to create an account?
No. Everyone gets a personal upload link by email or text message, with no account to create and no app to install.
Can I change the list?
Yes. Before sending, you can add, remove or rename a document, and change its format or its instructions.
Is this template free?
Yes. The template is free, and so is the Free plan: one request at a time, 5 people, email reminders.
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Ready to send it?
Free. You can change everything before sending.
Updated on September 30, 2026