Template · Higher education
Document checklist: Thesis defence
Who asks whom: The doctoral school to PhD students
4 documents2 to signFree
Free. You can change everything before sending.
The 4 documents to request
- Defence authorizationDocument or photo (PDF, JPG, PNG, HEIC, WebP) · To sign
- Reviewers' reportsDocument or photo (PDF, JPG, PNG, HEIC, WebP)
- Manuscript for legal depositDocument or photo (PDF, JPG, PNG, HEIC, WebP)
- Originality statementDocument or photo (PDF, JPG, PNG, HEIC, WebP) · To sign
Documents to sign
- Defence authorization: To sign by hand, then send as a photo or PDF.
- Originality statement: To sign by hand, then send as a photo or PDF.
How it works
- List the documents you need, and their format. With this template, the list is already done.
- Add the people. Everyone sends the same thing, or each their own.
- Set the deadline and how often to remind them. Done.
Everyone gets a personal link by email or text message. No account to create, no app to install: they snap their document with their phone. Invitations and reminders go out between 9 am and 7 pm (Paris time), never on Sundays or public holidays, and stop as soon as the person has sent everything.
Frequently asked questions
Which documents should you request (thesis defence)?
This template lists 4 documents: defence authorization, reviewers' reports, manuscript for legal deposit, originality statement. 2 of them must be signed.
Do the people need to create an account?
No. Everyone gets a personal upload link by email or text message, with no account to create and no app to install.
Can I change the list?
Yes. Before sending, you can add, remove or rename a document, and change its format or its instructions.
Is this template free?
Yes. The template is free, and so is the Free plan: one request at a time, 5 people, email reminders.
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Ready to send it?
Free. You can change everything before sending.
Updated on September 30, 2026