Template · Family and personal life
Document checklist: New flatmate
Who asks whom: The current flatmate to the newcomer
7 documents1 to signFree
Free. You can change everything before sending.
The 7 documents to request
- Proof of identityOne valid document: ID card, passport, driving licence or residence permit.Document or photo (PDF, JPG, PNG, HEIC, WebP)
- Proof of current addressOne document: last three rent receipts or a letter from your previous landlord, a certificate of accommodation, a certificate of registered address, or your latest property tax notice or title deed.Document or photo (PDF, JPG, PNG, HEIC, WebP)
- Proof of occupationOne or more documents: employment or internship contract, Kbis extract less than 3 months old, professional card, student card or enrolment certificate, or any other document on the list set by decree 2015-1437.Document or photo (PDF, JPG, PNG, HEIC, WebP)
- Proof of incomeOne or more documents: latest or previous tax notice, last three payslips, last two balance sheets if self-employed, proof of social benefits, pensions, grants or rental income, housing aid estimate.Document or photo (PDF, JPG, PNG, HEIC, WebP)
- Flatshare agreementDocument or photo (PDF, JPG, PNG, HEIC, WebP) · To sign
- Proof of insuranceDocument or photo (PDF, JPG, PNG, HEIC, WebP)
- How will you pay your share of the deposit?Written answer
Documents to sign
- Flatshare agreement: To sign by hand, then send as a photo or PDF.
How it works
- List the documents you need, and their format. With this template, the list is already done.
- Add the people. Everyone sends the same thing, or each their own.
- Set the deadline and how often to remind them. Done.
Everyone gets a personal link by email or text message. No account to create, no app to install: they snap their document with their phone. Invitations and reminders go out between 9 am and 7 pm (Paris time), never on Sundays or public holidays, and stop as soon as the person has sent everything.
Frequently asked questions
Which documents should you request (new flatmate)?
This template lists 7 documents: proof of identity, proof of current address, proof of occupation, proof of income, flatshare agreement, proof of insurance, how will you pay your share of the deposit?. One of them must be signed.
Do the people need to create an account?
No. Everyone gets a personal upload link by email or text message, with no account to create and no app to install.
Can I change the list?
Yes. Before sending, you can add, remove or rename a document, and change its format or its instructions.
Is this template free?
Yes. The template is free, and so is the Free plan: one request at a time, 5 people, email reminders.
What happens to sensitive documents?
Some documents in this list are recognised as sensitive (proof of identity). They are flagged to you and to the sender, and deleted 30 days after they arrive; you are warned 3 days before, to download what you must keep.
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Free. You can change everything before sending.
Updated on September 30, 2026