Template 路 HR and onboarding
Document checklist: Expense reports
Who asks whom: Accounting to employees
3 documents1 to signRecurring, every monthFree
Free. You can change everything before sending.
The 3 documents to request
- Expense receiptsDocument or photo (PDF, JPG, PNG, HEIC, WebP)
- Expense reportDocument or photo (PDF, JPG, PNG, HEIC, WebP) 路 To sign
- Vehicle registration certificateFor mileage allowance.Document or photo (PDF, JPG, PNG, HEIC, WebP)
Documents to sign
- Expense report: To sign by hand, then send as a photo or PDF.
Suggested recurrence
This request is meant to be sent again every month. Once set up, it goes out again on its own on the planned date; recurring documents are included in Unlimited and Business.
How it works
- List the documents you need, and their format. With this template, the list is already done.
- Add the people. Everyone sends the same thing, or each their own.
- Set the deadline and how often to remind them. Done.
Everyone gets a personal link by email or text message. No account to create, no app to install: they snap their document with their phone. Invitations and reminders go out between 9 am and 7 pm (Paris time), never on Sundays or public holidays, and stop as soon as the person has sent everything.
Frequently asked questions
Which documents should you request (expense reports)?
This template lists 3 documents: expense receipts, expense report, vehicle registration certificate. One of them must be signed.
Do the people need to create an account?
No. Everyone gets a personal upload link by email or text message, with no account to create and no app to install.
Can I change the list?
Yes. Before sending, you can add, remove or rename a document, and change its format or its instructions.
Is this template free?
Yes. The template is free, and so is the Free plan: one request at a time, 5 people, email reminders.
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Ready to send it?
Free. You can change everything before sending.
Updated on September 30, 2026