Template · Purchasing and suppliers
Document checklist: Supplier onboarding
Who asks whom: Purchasing to the supplier
6 documentsFree
Free. You can change everything before sending.
The 6 documents to request
- Company registration extract (Kbis)Less than 3 months old.Document or photo (PDF, JPG, PNG, HEIC, WebP)
- Bank details (RIB)Document or photo (PDF, JPG, PNG, HEIC, WebP)
- Liability insurance certificateDocument or photo (PDF, JPG, PNG, HEIC, WebP)
- URSSAF compliance certificateDocument or photo (PDF, JPG, PNG, HEIC, WebP)
- List of foreign employeesEmployees who need a work permit.Document or photo (PDF, JPG, PNG, HEIC, WebP)
- Can you fill in your supplier details?Written answer
How it works
- List the documents you need, and their format. With this template, the list is already done.
- Add the people. Everyone sends the same thing, or each their own.
- Set the deadline and how often to remind them. Done.
Everyone gets a personal link by email or text message. No account to create, no app to install: they snap their document with their phone. Invitations and reminders go out between 9 am and 7 pm (Paris time), never on Sundays or public holidays, and stop as soon as the person has sent everything.
Frequently asked questions
Which documents should you request (supplier onboarding)?
This template lists 6 documents: company registration extract (Kbis), bank details (RIB), liability insurance certificate, URSSAF compliance certificate, list of foreign employees, can you fill in your supplier details?.
Do the people need to create an account?
No. Everyone gets a personal upload link by email or text message, with no account to create and no app to install.
Can I change the list?
Yes. Before sending, you can add, remove or rename a document, and change its format or its instructions.
Is this template free?
Yes. The template is free, and so is the Free plan: one request at a time, 5 people, email reminders.
What happens to sensitive documents?
Some documents in this list are recognised as sensitive (bank details (RIB)). They are flagged to you and to the sender, and deleted 30 days after they arrive; you are warned 3 days before, to download what you must keep.
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Ready to send it?
Free. You can change everything before sending.
Updated on September 30, 2026