Template 路 HR and onboarding
Document checklist: Equipment handover
Who asks whom: IT to the employee
2 documents2 to signFree
Free. You can change everything before sending.
The 2 documents to request
- Equipment handover formDocument or photo (PDF, JPG, PNG, HEIC, WebP) 路 To sign
- Usage policyDocument or photo (PDF, JPG, PNG, HEIC, WebP) 路 To sign
Documents to sign
- Equipment handover form: To sign by hand, then send as a photo or PDF.
- Usage policy: To sign by hand, then send as a photo or PDF.
How it works
- List the documents you need, and their format. With this template, the list is already done.
- Add the people. Everyone sends the same thing, or each their own.
- Set the deadline and how often to remind them. Done.
Everyone gets a personal link by email or text message. No account to create, no app to install: they snap their document with their phone. Invitations and reminders go out between 9 am and 7 pm (Paris time), never on Sundays or public holidays, and stop as soon as the person has sent everything.
Frequently asked questions
Which documents should you request (equipment handover)?
This template lists 2 documents: equipment handover form, usage policy. 2 of them must be signed.
Do the people need to create an account?
No. Everyone gets a personal upload link by email or text message, with no account to create and no app to install.
Can I change the list?
Yes. Before sending, you can add, remove or rename a document, and change its format or its instructions.
Is this template free?
Yes. The template is free, and so is the Free plan: one request at a time, 5 people, email reminders.
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Ready to send it?
Free. You can change everything before sending.
Updated on September 30, 2026