Ready-made request · HR and onboarding
Document checklist: Signing the employment contract
Who asks whom: HR or the employer to the new hire
Useful for: Business Human resources Large company Freelancer or small business Mid-size company
7 documents1 to signFree
Free. You can change everything before sending.
The 7 documents to request
- Employment contractRead your contract carefully before signing it. Any question? Write to us before signing.PDF · To sign
- ID documentID card or passport, both sides.Document or photo (PDF, JPG, PNG, HEIC, WebP)
- Carte Vitale or social security certificateDocument or photo (PDF, JPG, PNG, HEIC, WebP)
- Bank details (RIB)Document or photo (PDF, JPG, PNG, HEIC, WebP)
- Proof of addressLess than 3 months old.Document or photo (PDF, JPG, PNG, HEIC, WebP)
- Badge photoImage (JPG, PNG, HEIC, WebP) · Optional
- T-shirt size or preference for the welcome drinks?Optional answer: your size (S, M, L, XL…) and what you would enjoy for the welcome drinks.Written answer · Optional
Documents to sign
- Employment contract: To sign online.
How it works
- List the documents you need, and their format. With this ready-made request, the list is already done.
- Add the people. Everyone sends the same thing, or each their own.
- Set the deadline and how often to remind them. Done.
Everyone gets a personal link by email or text message. No account to create, no app to install: they snap their document with their phone. Invitations and reminders go out between 9 am and 7 pm (Paris time), never on Sundays or public holidays, and stop as soon as the person has sent everything.
Frequently asked questions
Which documents should you request (signing the employment contract)?
This ready-made request lists 7 documents: employment contract, ID document, carte Vitale or social security certificate, bank details (RIB), proof of address, badge photo, T-shirt size or preference for the welcome drinks?. One of them must be signed.
Do the people need to create an account?
No. Everyone gets a personal upload link by email or text message, with no account to create and no app to install.
Can I change the list?
Yes. Before sending, you can add, remove or rename a document, and change its format or its instructions.
Is this ready-made request free?
Yes. The ready-made request is free, and so is the Free plan: one campaign at a time, 5 contributors, email reminders.
What happens to sensitive documents?
Some documents in this list are recognised as sensitive (ID document, carte Vitale or social security certificate, bank details (RIB)). They are flagged to you and to the contributor, and deleted 30 days after they arrive, unless you choose to keep them longer (until the end of the campaign, or 5 years when your profession requires it); you are warned 3 days before each deletion.
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Ready to send it?
Free. You can change everything before sending.
Updated on October 3, 2026