Template · Group travel and tourism
Document checklist: Incentive trip
Who asks whom: The office manager to employees
4 documents1 to signFree
Free. You can change everything before sending.
The 4 documents to request
- PassportDocument or photo (PDF, JPG, PNG, HEIC, WebP)
- What is your exact full name and date of birth?Written answer
- Do you have any preferences?Written answer
- Activity waiverDocument or photo (PDF, JPG, PNG, HEIC, WebP) · To sign
Documents to sign
- Activity waiver: To sign by hand, then send as a photo or PDF.
How it works
- List the documents you need, and their format. With this template, the list is already done.
- Add the people. Everyone sends the same thing, or each their own.
- Set the deadline and how often to remind them. Done.
Everyone gets a personal link by email or text message. No account to create, no app to install: they snap their document with their phone. Invitations and reminders go out between 9 am and 7 pm (Paris time), never on Sundays or public holidays, and stop as soon as the person has sent everything.
Frequently asked questions
Which documents should you request (incentive trip)?
This template lists 4 documents: passport, what is your exact full name and date of birth?, do you have any preferences?, activity waiver. One of them must be signed.
Do the people need to create an account?
No. Everyone gets a personal upload link by email or text message, with no account to create and no app to install.
Can I change the list?
Yes. Before sending, you can add, remove or rename a document, and change its format or its instructions.
Is this template free?
Yes. The template is free, and so is the Free plan: one request at a time, 5 people, email reminders.
What happens to sensitive documents?
Some documents in this list are recognised as sensitive (passport). They are flagged to you and to the sender, and deleted 30 days after they arrive; you are warned 3 days before, to download what you must keep.
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Ready to send it?
Free. You can change everything before sending.
Updated on September 30, 2026