Template · Group travel and tourism
Document checklist: Group tour
Who asks whom: The agency to travellers
5 documents1 to signFree
Free. You can change everything before sending.
The 5 documents to request
- Registration formDocument or photo (PDF, JPG, PNG, HEIC, WebP) · To sign
- PassportCopy of the photo page.Document or photo (PDF, JPG, PNG, HEIC, WebP)
- VisaDocument or photo (PDF, JPG, PNG, HEIC, WebP)
- Cancellation and repatriation insuranceDocument or photo (PDF, JPG, PNG, HEIC, WebP)
- Do you have any dietary preferences?Preferences only, no medical information.Written answer
Documents to sign
- Registration form: To sign by hand, then send as a photo or PDF.
How it works
- List the documents you need, and their format. With this template, the list is already done.
- Add the people. Everyone sends the same thing, or each their own.
- Set the deadline and how often to remind them. Done.
Everyone gets a personal link by email or text message. No account to create, no app to install: they snap their document with their phone. Invitations and reminders go out between 9 am and 7 pm (Paris time), never on Sundays or public holidays, and stop as soon as the person has sent everything.
Frequently asked questions
Which documents should you request (group tour)?
This template lists 5 documents: registration form, passport, visa, cancellation and repatriation insurance, do you have any dietary preferences?. One of them must be signed.
Do the people need to create an account?
No. Everyone gets a personal upload link by email or text message, with no account to create and no app to install.
Can I change the list?
Yes. Before sending, you can add, remove or rename a document, and change its format or its instructions.
Is this template free?
Yes. The template is free, and so is the Free plan: one request at a time, 5 people, email reminders.
What happens to sensitive documents?
Some documents in this list are recognised as sensitive (passport). They are flagged to you and to the sender, and deleted 30 days after they arrive; you are warned 3 days before, to download what you must keep.
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Ready to send it?
Free. You can change everything before sending.
Updated on September 30, 2026