Template · Clubs and associations
Document checklist: Association general meeting
Who asks whom: The board to members
3 documents2 to signFree
Free. You can change everything before sending.
The 3 documents to request
- Proxy formDocument or photo (PDF, JPG, PNG, HEIC, WebP) · To sign
- Board candidacyDocument or photo (PDF, JPG, PNG, HEIC, WebP) · To sign
- Which items would you like added to the agenda?Written answer
Documents to sign
- Proxy form: To sign by hand, then send as a photo or PDF.
- Board candidacy: To sign by hand, then send as a photo or PDF.
How it works
- List the documents you need, and their format. With this template, the list is already done.
- Add the people. Everyone sends the same thing, or each their own.
- Set the deadline and how often to remind them. Done.
Everyone gets a personal link by email or text message. No account to create, no app to install: they snap their document with their phone. Invitations and reminders go out between 9 am and 7 pm (Paris time), never on Sundays or public holidays, and stop as soon as the person has sent everything.
Frequently asked questions
Which documents should you request (association general meeting)?
This template lists 3 documents: proxy form, board candidacy, which items would you like added to the agenda?. 2 of them must be signed.
Do the people need to create an account?
No. Everyone gets a personal upload link by email or text message, with no account to create and no app to install.
Can I change the list?
Yes. Before sending, you can add, remove or rename a document, and change its format or its instructions.
Is this template free?
Yes. The template is free, and so is the Free plan: one request at a time, 5 people, email reminders.
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Free. You can change everything before sending.
Updated on September 30, 2026