Template · Clubs and associations

Document checklist: New association officers

Who asks whom: The association to its new officers

3 documents1 to signFree

Use this template See the documents

Free. You can change everything before sending.

The 3 documents to request

ID documentID card or passport, both sides.Document or photo (PDF, JPG, PNG, HEIC, WebP)
Proof of addressLess than 3 months old.Document or photo (PDF, JPG, PNG, HEIC, WebP)
Acceptance of officeFor the prefecture filing.Document or photo (PDF, JPG, PNG, HEIC, WebP) · To sign

Documents to sign

Acceptance of office: To sign by hand, then send as a photo or PDF.

How it works

List the documents you need, and their format. With this template, the list is already done.
Add the people. Everyone sends the same thing, or each their own.
Set the deadline and how often to remind them. Done.

Everyone gets a personal link by email or text message. No account to create, no app to install: they snap their document with their phone. Invitations and reminders go out between 9 am and 7 pm (Paris time), never on Sundays or public holidays, and stop as soon as the person has sent everything.

Frequently asked questions

Which documents should you request (new association officers)?

This template lists 3 documents: ID document, proof of address, acceptance of office. One of them must be signed.

Do the people need to create an account?

No. Everyone gets a personal upload link by email or text message, with no account to create and no app to install.

Can I change the list?

Yes. Before sending, you can add, remove or rename a document, and change its format or its instructions.

Is this template free?

Yes. The template is free, and so is the Free plan: one request at a time, 5 people, email reminders.

What happens to sensitive documents?

Some documents in this list are recognised as sensitive (ID document). They are flagged to you and to the sender, and deleted 30 days after they arrive; you are warned 3 days before, to download what you must keep.